Executive Assistant

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for an Executive Assistant for our Atlanta Regional Office in Kennesaw, GA. This is a fast-paced position that provides total support for the company CEO. This position performs the administrative functions required associated with persons having executive-level responsibilities within the company accurately, timely and in a well-organized manner. Responsible for handling business confidential, privileged, and/or time-sensitive material under the direction of the supervising executive. Prepares written materials including letters, memoranda, and reports under the direction of the supervising executive. Relies on experience and judgment to plan and accomplish goals.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

• Reports to and works closely with the CEO and supports other company executives.
• Become familiar with Geosyntec operations, systems, policies and procedures;
• Manage CEO’s calendar which requires interaction with executive-level staff to coordinate a variety of complex meetings; Maintain calendar appointments and deadlines to ensure proper accountability and that all deadlines are observed;
• Coordinate logistics related to setting up various meetings and workshops, training events, and team meetings;
• Arrange travel schedule and reservations for team members, as requested;
• Attend executive meetings (virtual and/or in person), take meeting notes, work with the meeting chair to identify action items from the meetings, and support action item follow-up;
• Prepare and approve expense reports and timesheets on behalf of the CEO;
• Develop and communicate accurate and relevant and timely information on behalf of the executives in a professional manner and coordinating company and external communications with the communications team;
• Read and analyze written communications to determine significance and collect information to facilitate executives’ review;
• Filter and prioritize phone calls, emails, and instant messages, and communicate on behalf of the CEO including responding to emails and messages;
• Manage social media sites (e.g., linked-in) on behalf of the CEO including updating profile, responding to connection requests and messages, and posting relevant information as directed by the CEO.
• Write and edit e-mails, draft memos, and prepare communications on behalf of the CEO and other executives;
• Assist executives with preparation of presentation materials. Conduct research, compile data, and prepare background materials for consideration and presentation by executives;
• Assemble and coordinate the production of presentations, reports, technical papers, forms and summaries and other documents of varying complexity and confidentiality prepared by others, as needed, utilizing Microsoft^® Word, Excel, PowerPoint, and Access;
• Work independently and within a team on special nonrecurring and ongoing projects. Act as intermediary on behalf of supervising executive;
• Draft, design, and word process general correspondence, memos, charts, tables, graphs in line with company guidelines. Proofread for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy;
• Prioritize and manage multiple projects simultaneously and follow through on issues to resolution in a timely manner;
• File and retrieve corporate documents, records, and reports; and
• Other tasks and responsibilities as required.

• Bachelor’s degree and six (6) years of executive level administrative experience; any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
• Advanced proficiency in the use of office equipment and the most recent release of MS Office. (required)
• Knowledge of operations, accounting procedures and administrative policies and procedures. (required)
• Ability to efficiently and effectively manage individual workload including ability to independently prioritize and deal with tight timeframes and conflicting demands. (required)
• Familiarity with project management concepts and applications: (v) ability to manage multiple tasks simultaneously. (required)
• Ability to effectively work on and/or lead teams. (required)
• Proficiency and professionalism in the delivery of a delightful client experience for both internal and external clients. (required)
• Must have excellent communication skills which facilitate effective verbal and written communication internally and externally. (required)
• Projects professional demeanor and demonstrates punctuality, dependability, good organization, accuracy, attention to detail, and multi-tasking skills. Able to follow-through on all tasks timely, to work without close supervision, and to accomplish objectives under tight time
• Ability to deal with multi-faceted complex interpersonal situations involving employees, regulatory or review personnel, supervisors, or subordinates. (required)
• Must be organized and able to multi-task. (required)
• Availability to work overtime on short notice as required by project demands. (required)
• Travel is occasionally required.

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