Senior Administrative Assistant

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for a Senior Administrative Assistant to provide office and reception support in our Midtown Atlanta, GA office, training will be in our Kennesaw, GA office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. Primary responsibilities include backing up the receptionist answering phones, processing incoming/outgoing mail, inventory/ordering supplies, scheduling appointments and assisting with administrative tasks. This position requires strong attention to detail.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

• Coordinate the production of reports, technical papers, forms and summaries and other documents with a high level of complexity and confidentiality, utilizing other staff administrative resources as necessary and appropriate.
• Compose material and information and type and design general correspondence, memos, tables, reports and documents relating to client, project, and professional matters.
• Proofread copy for spelling, grammar, clarity of meaning, and formatting consistency, making appropriate changes or providing appropriate feedback to document originator.
• Create logs and databases.
• Perform PowerPoint and develop visual presentations for professional staff.
• Schedule and organize complex activities from start to completion such as travel, client meetings, staff meetings, conferences, interviews and teleconferences, department and/or branch activities.
• Maintain appointment schedule, calendar and travel itinerary of professional staff.
• Work with client, project, governmental agency and confidential filing systems, and as required, maintain. Track client submittals and maintain records management and document control protocols.
• Interact directly and act as a liaison with other departments, outside agencies, clients and staff on subjects related to area of focus and assigned projects.
• Maintain calendar system regarding work in progress and inform professional staff of due dates.
• Proof billing reviews and client invoices for accuracy. Ensure compliance with client and/or project manager standards.
• May supervise clerical personnel and their assignments including:
  • Manage day to day operations and workflow;
  • Organize office procedures e.g. information filing, retrieval systems, supplies inventory and ordering;
  • Organize the operation of word processing and other equipment;
  • Participate in recruiting and hiring support staff;
  • Evaluate performance of support staff
  • Mentor and coach junior administrative staff; and
  • Develop and executive formal and informal training programs for support staff.
• Update office templates as software is upgraded. Take initiative to learn new programs and train junior and support staff as appropriate.
• Create templates for client specific formatting and ensure adherence by all administrative staff to same. Manage project specific submittals, ensuring client and firm standards are met.
• Perform related administrative tasks and assist other administrative staff as needed.

• High school diploma and six (6) years of experience as an Administrative Assistant or equivalent, an associate’s degree or college diploma and four (4) years of experience, or a bachelor’s degree and two (2) years of experience, or any related combination of education. (required)
• This role must have advanced proficiency in Microsoft Office (Excel, Word, PowerPoint) and Adobe Acrobat.
• Knowledge of accounting and administrative policies and procedures. (COUPA knowledge is a plus).
• Accurate typing skills of a minimum of 40 to 50 wpm. (required)
• Must be organized and able to multi-task. (required)
• Availability to work overtime on short notice as required by project demands. (required)
• Valid U.S. driver’s license and a satisfactory driving record. (required)

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