Part-Time Administrative Specialist

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for a Part Time Administrative Specialist to provide office and reception support in our Overland Park, KS office. The position plays a critical role in providing an excellent professional "first impression" in greeting clients and visitors. While based in Overland Park, KS, this position will support both the Overland Park, KS office and our St. Louis, MO office. Primary responsibilities include coordinating staff events (lunches, brownbag seminars, after hour social events, etc.), processing incoming/outgoing mail, making travel arrangements, inventory/ordering supplies, scheduling appointments, coordinating logistics for management and/or client events, interacting with property management as needed related to office and building needs/events, and assisting with administrative tasks. This position requires strong attention to detail and excellent communication skills.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too. 

To Learn More Visit: http://www.geosyntec.com/careers/.

• Assist office staff and managers with assigned administrative tasks.
• Schedule and organize business and time-sensitive office activities such as travel, client meetings, staff meetings, conferences, and webinars for the department and office.
• Act as liaison with travel and car rental agencies as needed.
• Assist with coordination of employee functions and events.
• Type and layout general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to clients, projects, and professional matters; proofread documents for spelling, grammar and format consistency, making appropriate changes.
• Organize and prioritize information and calls; create logs and databases.
• Word process and assemble proposals and reports to meet project deadlines; coordinate and assist with reproduction needs, and other project related duties.
• Assist in processing timesheets, expense reports, etc. as needed.
• Help maintain  office materials (marketing materials, resumes, informational flyers, etc.), as applicable.
• Maintain office supply and office furniture and equipment inventory and maintenance.
• Place service calls for all branch equipment repair and maintenance.
• Coordinate logistics for conferences including assistance with procuring and setting up marketing booth.
• Set up, manage and inventory the office’s off-site storage, copier repair services.
• Act as point of contact for IT for new employee computers, phones, and reporting technology issues and assist with setup of new employee workstations.
• Act as point of contact for vendors for office and field supplies; retain copies of agreements with vendors.
• Act as liaison between office personnel and property management firm for maintenance of office space.
• Receive and respond to requests for assistance from staff and managers as needed.
• Assist managers with onboarding and training of new staff.
• Assist with receptionist duties as needed.
• Assist with local business errands as needed.
• Perform other administrative functions, as required.

• High School diploma or GED and at least 2 years of administrative/office experience to include effective working knowledge and skills with office procedures, terminology, and office equipment and computers in a Windows environment; or equivalent combination of education, experience and training that provides the required knowledge, skills, and abilities to perform the responsibilities of the position. (required)
• Accurate typing skills of a minimum of 40 to 50 wpm. (required)
• Must be organized and able to multi-task. (required)
• Excellent verbal and written communication skills. (required)
• Availability to work additional hours on short notice as required by project demands. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

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