Proposal Specialist

Do you want to build an impactful career to change the world for the better? 

Geosyntec has an exciting opportunity for a Proposal Specialist in our Oak Brook, IL, Downtown Chicago, IL, or Milwaukee, WI office.  The Proposal Specialist coordinates moderately complex proposals functions for the corporate marketing and or regional/branch marketing department while ensuring procedures are implemented in accordance with Geosyntec policies, government regulations, and copyright laws. Work requires the exercise of considerable initiative and independent judgment.

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too. 

We offer competitive pay and benefits, and well-being programs to support you and your family.

To Learn More Visit: http://www.geosyntec.com/careers/.

• Coordinate all aspects of the competitive proposal preparation - from initial planning through delivery;
• Act on and filter data related to clients, competitors, past, current, and prospective markets, and relevant corporate experience by distributing to technical and marketing leads;
• Prepare and assemble written and visual information for client presentations;
• Lead production of proposals/Statement of Qualifications (SOQs), including compliance with applicable criteria; ensuring win themes are properly presented; editing and graphics; prepare for digital and/or print reproduction and ensure on-time delivery;
• Maintain scheduling and tracking systems for individual pursuit and proposal elements and update technical / marketing teams on status;
• Assist in developing pursuit plans and client outreach activities ahead of RFP release;
• Identify needed content from team and consultants, integrate onto pursuit platforms (local drives, SharePoint, OneDrive, Teams folders) and organize and inform pursuit teams of the organization;
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals, and mailing lists;
• Manage the Region’s or Branch’s procurement platform initiatives (identify platforms [e.g., BidSync], register accounts, select appropriate categories, monitor email/solicitation details, coordinate with appropriate technical staff for go/no-go bid opportunities);
• Prepare storyboards for marketing materials and/or submittals, demonstrate writing proficiency;
• Work with technical teams to create compelling and informative content, demonstrating our position as thought leader in focus areas;
• Coordinate and support implementation of targeted marketing campaigns for the branch/region/business development initiative/company as needed (assist with strategy development, approach/method, help identify and/or create campaign materials such as videos, brochures, PDs, etc. and support the debrief of analytics and lead follow-up);
• Coordinate the development of new material and updates to existing material, with marketing teams, business development initiative teams, and practitioners/subject matter experts;
• Create first draft of news announcements for internal and external posting, as directed; revise & circulate for comment news announcements for internal and external posting;
• Coordinate with practitioners to maintain master resumes, project descriptions, and imagery;
• Maintain and manage content libraries, including prior proposals, boilerplates, and visuals;
• Assist with content for online presence, including social media, website, and email;
• Track & distribute events planning info to practitioners and research event attendees and enter industry event information;
• Maintain corporate memberships in industry and client organizations & key meeting calendars;
• Conduct research related to competitors; past, current, and prospective markets; and relevant corporate experience;
• Assist with graphics concepts and development, writing/content, and proofreading;
• Handle requested edits to marketing content such as press releases and article drafts;
• Perform special projects and related work as required.

• A Bachelor’s degree in marketing, journalism, communications, or public relations with four (4) years or more progressive professional experience in engineering, architecture, or commercial construction; an Associate’s degree and 6 years of related experience; or eight (8) years of directly related experience; or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
• Prior experience leading proposal teams. (required)
• Working knowledge of the following Microsoft Office is required: Access, Excel, Outlook, PowerPoint, Publisher, Visio, Word, Teams, and SharePoint. Adobe InDesign experience is required. (required)
• Familiarity with graphic design and production, desktop publishing and presentation software. (preferred)
• Possess an understanding and/or experience of (i) the RFQ/RFP process, (ii) techniques associated with the evaluation of promotional activities, (iii) federal, state, and local procurement procedures, and (iv) activities associated with the development and evaluation of marketing plans and their effectiveness. (required)
• Ability to read, analyze and interpret marketing, technical, and other business documents. (required)
• Ability to interview technical practitioners for marketing materials and proposals. (required)
• Ability to author marketing materials and correspondence that is well written and organized, clearly presented, focused on the subject at hand and furthers the Geosyntec “brand”. (required)
• Ability to create effective presentations and respond to inquiries from internal and external clients. (required)
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. (required)
• Ability to write in a marketing and/or journalistic manner. (required)
• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

#LI-CC1